Board Agendas and Meeting Minutes
East Central Council of Local Governments
Board of Directors' Meetings
The ECCOG Board of Directors regularly meets on the first Wednesday of the month. Please check the agenda for the actual date, time and location of the next meeting.
The next meeting will be:
Wednesday May 6, 2009, 7:30 p.m. (following the Transit Advisory Committee meeting)
Limon Town Hall, Limon CO
Agenda:
Call to order
Introduction of Members and Guests
Pledge of Allegiance
Approval of Minutes of April 1, 2009
Financial Report
Approval of Bills
2008 Audit Presentation
Unfinished Business:
Status of Additional Board Member Appointments
Staff will update those present on the recent or anticipated appointments of the five “non-government” Board Members to the East Central Council of Local Governments.
Comprehensive Economic Development Strategy
Enclosed with Board Materials is the final draft of the CEDS. Yet to be added are the names of two of the new Board of Director appointees. Staff will summarize the CEDS process and ask for consideration of formal approval of the plan by the ECCOG Board of Directors.
FTA Mini-Audit
The Board and others will be updated on CDOT's mini-audit of the FTA (Federal Transit Administration) funds administered by ECCOG. The audit was done on April 30th and should help expedite future reimbursement requests.
Heritage Tourism Off the Beaten Trail Update
Staff will discuss (again) the status of determining the eight sites for Off The Beaten Trail. Six have been finalized and all six submitted to the Colorado Tourism Office for approval. The four that were submitted in February have been approved and approval is anticipated within the next two weeks on the other two. The final two have been determined (a change was necessary in Lincoln County). General historical information on the final two sites is enclosed with Board Member materials. Those present will also be briefed on the progress of the other elements of the project.
Our Journey 2009 Program
Our Journey kit materials are now complete. 2009 kits will be available at the meeting and staff will report on the anticipated use of the kits and the upcoming media promotions.
2009 Events Guides
Enclosed with this mailing is a copy of the 2009 Events Guide. Additional copies will be available at the meeting. Staff will discuss the use and distribution plan for the guide.
Other
New Business:
Title III 2010 Funding Request
Enclosed in Board packets, is a copy of the Title III (Senior Services) grant request for 2010. Area Agency on Aging Director, Terry Baylie, will review the proposal and present the Senior Services Advisory Board's recommendations. The ECCOG Board will then be asked to consider a resolution to submit the application.
Enterprise Zone Tax Credit Summary
Jo Downey will distribute a report summarizing the various Enterprise Zone State Income Tax Credits certified to date by ECCOG. Downey will briefly discuss the credit criteria and usage comparisons of previous years.
Federal Transit Administration 2010-2011 Funding Application
Terry Baylie will outline the 2010-2011 funding request for FTA funds for the Outback Express Transit system that operates in the four counties. The Board will be asked to consider a resolution to submit the application.
Senior Service Board Member Appointment
Ron Howard (Cheyenne County) has been nominated to replace Raymond Konecne on the Senior Services Advisory Board. Terry Baylie will ask the ECCOG Board to consider formal appointment of Mr. Howard.
Economic Development District Designation Request
The East Central Council of Governments Board of Directors will consider a motion asking the Economic Development Administration to designate ECCOG as an Economic Development District and authorizing the chairman to submit a letter to EDA making this request. A resolution approving the designation request and the official approval of the CEDS (unfinished business) is included in Board packets.
Meals Program “Stimulus” Funds
Terry Baylie and Jo Downey will lead a discussion regarding the recent offering of just over $11,000 in ARRA funds to further the senior meals program. Staff will recommend to the Board that the funds be turned down and used elsewhere in the State…and ask the Board to consider a resolution to not accept the funds.
Meeting Frequency
Discussion will take place as to the feasibility of scheduling official ECCOG Board of Directors meetings bi-monthly. ECCOG currently meets nine to ten months each year.
June and July Meeting Dates/Locations
Adjournment
Articles of Association of the
East Central Council of Local Governments
WHEREAS, it is deemed in the best interest of the undersigned governmental subdivisions to make the most efficient use of their related authorities by cooperating together to the mutual advantage of each, and
WHEREAS, organization of such Council of Governments is expressly authorized by Article XIV, Section 18(2) of the Constitution of the State of Colorado and Chapter 88, Article II of the 1963 Colorado Revised Statutes as amended, and
WHEREAS, rural and urban governmental subdivisions within the counties of Cheyenne, Lincoln, Kit Carson and Elbert, Colorado have heretofore selected representatives to act on their behalf in the formation and operation of such council of governments,
NOW, THEREFORE, BE IT RESOLVED that the undersigned rural and urban governmental subdivisions within the counties of Cheyenne, Lincoln, Kit Carson and Elbert, Colorado formulate the East Central Council of Governments, a body politic within the State of Colorado, the operation of which shall be in accordance with these Articles of Association.
ARTICLE I Name
The name of the organization shall be the "East Central Council of Governments" (ECCOG).
ARTICLE II Organization
The membership of the council of governments shall be those rural and urban governmental subdivisions within the territorial confines of the counties of Cheyenne, Lincoln, Kit Carson and Elbert, Colorado which execute and adopt these Articles of Association by appropriate resolution.
ARTICLE III Purpose
Section 1. General -The general purpose for the formation of the East Central Council of Governments shall be to assure the orderly and harmonious development of the geographic area comprising the rural and urban governmental subdivisions within the organization, providing such governmental subdivisions a means of effectively responding to the local and regional problems of the community, serving as the advisory coordinating agency to harmonize the activities of all federal, state, county and municipal agencies within said geographical area, to render assistance and service through the council of governments for the development of comprehensive planning, zoning, health facilities, coordination of all federal and state grants and programs, the development of programs for the economic, social and physical growth including but not limited to adequate land use, open space, public utilities and transportation, to implement and coordinate the overall comprehensive economic planning and development, to formulate, develop and carry out such research, planning, and advisory functions as are necessary and helpful to the foregoing activities and purposes and to render such knowledge on financial assistance to its members as is within the scope and range of its activities and purposes.
Section 2. Statutory-To perform all duties, powers and functions available to it pursuant to Article XIV, Section 18(2) of the Constitution of the State of Colorado; 1963 C.R.S. 88-2-1 et sec., as amended from time to time, and 1963 C.R.S. 106-2-1 et sec., as amended from time to time, except as may be hereinafter limited, and/or specified.
Section 3. Specific Powers-The Council is specifically empowered to contract or otherwise participate in and to accept grants, funds, gifts, or services from any federal, state, or local government or its agencies or instrumentality thereof, and from any private and civic sources, and to expend funds received there from, under provisions as may be required of and agreed to by the Council, in connection with any program or purpose for which the Council exists.
Section 4. Economic Development District Activities-The Council will undertake the preparation of a Comprehensive Economic Development Strategies (CEDS) Plan for its four county service area. Should the area be designated an Economic Development District, the Council will undertake the administration of such District in accordance with all criteria set forth by the U.S. Department of Commerce's Economic Development Administration.
ARTICLE IV Board of Directors
The number of directors constituting the board of directors of the association shall be thirteen (13) whose selection and duties shall be in accordance with the provisions set forth below.
Section 1. Government Representatives-
Rural Directors-A rural Director shall be selected by the Board of County Commissioners of that county, which representative must also be a member of the Board of County Commissioners. Each county shall be entitled to one such voting representative who shall serve as a member of the Board of Directors.
Urban Directors-All of the municipal corporations within one of the designated counties within which the council of governments is comprised shall jointly select a voting representative, which representative must be an elected official serving any one of said municipal corporations, either as a councilman or mayor. This representative shall serve the municipalities within the county as a member of the Board of Directors.
Section 2. Non-government representatives-There shall be at least one representative from each of the following sub-groups. The Boards of County Commissioners and the Prairie Development Corporation each shall select one non-government representative, for a total of five representatives:
Private sector representatives-Any senior management official or executive holding a key decision-making position with any for-profit enterprise within the four counties.
Stakeholder organization representatives-The executive director of a Chamber of Commerce, an official representative of a post-secondary educational institution, a person authorized to represent an organization focused primarily on workforce development issues, or a union official or representative of organizations focused on labor issues.
Section 3. Term of Office-All members of the Board of Directors shall serve for a period of one year, or until such time as their duly selected successor shall have been designated and shall qualify. Each selecting governmental subdivision or subdivisions which are authorized to select a representative may change its designated representative at any time during such representative's term of office by changing the designation in writing and forwarding it to the Board of Directors. Such change in designation shall permit the duly designated representative to fill the unexpired term of that particular representative.
Section 4. Voting-Each member of the Board of Directors shall have one vote and voting by proxy shall not be permitted.
Section 5. Quorum-A quorum will be based upon a majority number of directors making up the board of directors.
Section 6. Vacancies-In the event any member of the Board of Directors shall for any reason cease to be an elected official of a participating member, or shall become incapacitated or otherwise be unable to serve upon the Board of Directors, the appropriate governmental subdivision or subdivisions shall within thirty (30) days designate a selected representative to fill the unexpired term. In the event that a representative so designated as a member of the Board of Directors shall fail to attend three (3) consecutive meetings, then the Board of Directors may declare a vacancy on the Board and shall direct the governmental subdivision or subdivisions responsible for the selection of that representative, to designate a representative to serve on the Board of Directors, and the same shall serve the remainder of the unexpired term. The Board of Directors will call a meeting of the subdivisions for such selection at the same time the Board of Directors declares a vacancy so that the selection meeting will have official status and will be clear as to purpose and notice of time and place.
Section 7. Ex-officio Members-All elected members of the Colorado State House of Representatives and the Colorado Senate representing the governmental subdivision or subdivisions within the Association shall be ex-officio, nonvoting members of the Board of Directors and may attend all regular or special meetings of the Board.
Section 8. Officers-At the first meeting of the Board of Directors after the annual meeting of the membership, the Board shall elect three (3) of its members to serve as officers in the capacity of a chairman, vice-chairman, and a secretary-treasurer. The duties of the officers shall be in accordance with the by-laws.
Section 9. Duties-The Board of Directors Shall perform the duties as authorized to accomplish the purposes of the association and within the statutory powers granted to the association, and such duties as may be prescribed by the by-laws of the association.
ARTICLE V By-Laws
The Board of Directors shall adopt such by-laws as may be required for the necessary and orderly operation of the Council of Governments not inconsistent with the purposes of the Association, and the same may be amended from time to time in accordance with the provisions of said by-laws.
ARTICLE VI Meetings
The Board of Directors shall have an annual meeting for the purpose of organization and shall have at least one meeting per month, said annual and said monthly meeting to be open to the public. The Board of Directors may have such other meetings as may be necessary. All meetings shall be conducted in accordance with the applicable by-laws governing the meetings of the Board of Directors
ARTICLE VII Financing
The Board of Directors shall, from time to time, make assessments, upon the rural governmental subdivisions only for the appropriation of monies for its operation, said assessment to be apportioned equally per county.
The Board of Directors shall adopt an annual budget and shall certify said budget to the member counties by September 1 of each calendar year. The Board of Directors shall cause a certified audit to be made annually of its financial transactions and expenditures.
ARTICLE VIII Additions and Withdrawals
Any governmental subdivision or subdivisions which have not adopted by resolution these Articles of Association shall not be participating governmental subdivisions. If any governmental subdivision or subdivisions desire to join in the Association of said Council of Governments, they must adopt in writing by resolution the Articles of Association and tender the same for acceptance by the Board of Directors.
If any governmental subdivision or subdivisions desire to withdraw from participation in the Association by action of its governing body, notice shall be given to the Board of Directors and such action shall become effective ninety (90) days after such written notice to that effect has been given, after which such member's participation in any of the powers, duties and activities of the Council shall terminate, except as such may be authorized by such members separate contract, agreement, or resolution, but, however, not withstanding such withdrawal, any money appropriated to the Council of Governments pursuant to Article VII or otherwise shall be paid and the withdrawing member shall not be entitled to any refund or rebate of any amount therefore paid.
ARTICLE IX Property Disposition
In the event of dissolution or termination of the East Central Council of Governments, the Board of Directors shall be trustees for the disposition of any property or assets thereof, and the proceeds of the disposition of such property and assets and all funds remaining on hand after the payment of all obligations, shall be deposited with the treasurer. When all of the property and assets of the Council have been disposed of and its funds deposited with the treasurer, the powers, functions and duties of the Council shall cease and the governing board of the signatory parties shall succeed to all of such powers, functions and duties insofar as it shall be necessary for them to wind up and conclude the affairs of the Council and all funds coming into their hands or being on deposit in the hands of the treasurer shall be distributed to the then signatory governing subdivision or subdivisions in the same proportion as originally contributed by them, except that if a governing subdivision or subdivisions has previously withdrawn from the Association no distribution shall be made to the governmental body that has previously withdrawn.
ARTICLE X Amendments, Additions, and Severability
These Articles of Association may be amended by a two-thirds (2/3) vote of the Board of Directors. No amendment may be considered or passed without written notice of such proposed amendment and the date the same shall be considered shall have been given to all governmental subdivisions at least thirty (30) days prior to the meeting at which such amendment shall be considered.
If any Article, Section, subdivision, sentence, clause or phrase of these Articles of Association shall be held to be unconstitutional or illegal or otherwise invalid, such invalidity, unconstitutionality, or illegality shall not affect the validity, constitutionality, or legality of the remaining portions hereof and the signatory parties hereby declare that they would have adopted these Articles of Association in their entirety and every article, section, subsection, sentence, clause, or phrase hereof, irrespective of the fact that one or more articles, sections, subsections, sentences, clauses, or phrases may be declared unconstitutional, illegal or invalid.
Prairie Development Corporation
Board of Directors meetings
The PDC Board of Directors regularly meets on the fourth Wednesday of January, March, May, July, September and November, and as otherwise called. Please check the agenda for the actual date, time and location of the next meeting.
The next meeting:
Date: Wednesday, March 25, 2009
Location: First National Bank of Hugo @ Limon
981-2nd Street, Limon (use south door)
Time: 7:00 p.m.
Agenda items:
Introduction of Board and Guests
Approval of Minutes of January 28, 2009
Financial Report
Business Loan Recommendations
Housing Loan Recommendations
CTB Marketing Grant Project
Off the Beaten Trail Sites/Project Status
Housing Projects (Kit Carson and Stratton)
Home Project Income
Comprehensive Economic Development Strategy Review & Discussion
PDC “Real Estate” Update
Section House Status
Loan Activity Status
Next Meeting Date/Location
Other
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