ECCOG 2009

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In addition to John Metli, board members present included: Rayetta Palmer, Ron Howard, Del Beattie, Jon Gleiforst, Kerry Korsvold, Steve Burgess and John Nichols. Staff members present included Jo Downey, ECCOG Executive Director, Terry Baylie, Senior and Transit Services Director, and Terry Blevins, Special Projects Coordinator. John Hill of the Simla Ranchland News also attended.</div> <div> John Metli asked Steve Burgess to lead the Pledge of Allegiance.</div> <div> Jo Downey asked that a resolution granting one-time only check authorization be added to the agenda under New Business, Other items. Rayetta Palmer moved to accept the agenda as revised. Del Beattie seconded the motion, which carried unanimously.</div> <div> The Minutes of the regular December 3, 2008 Board of Directors meeting were reviewed. Steve Burgess moved the December 3, 2008 regular meeting Minutes be approved as mailed. John Nichols seconded the motion, which carried unanimously.</div> <div> Jo Downey reviewed the Financial Report and list of bills, which showed total net payroll of $23,759.07, and the total for bills listed for December of $54,470.31. Ron Howard moved to approve the Financial Report and to pay the monthly bills. Del Beattie seconded the motion, which carried unanimously. </div> <div> <B><U>Unfinished Business</U></b></div> <div> <B>CARO Representative</b></div> <div> At the December meeting, the ECCOG Board ratified revised bylaws of the Colorado Association of Regional Organizations (CARO). Jo Downey told the Board that one staff person and one board member should be appointed to represent ECCOG at CARO meetings. Following discussion, Steve Burgess moved the Board select Jo Downey as the staff representative and Steve Burgess as the Board representative to CARO, with Rayetta Palmer as the Board's alternate representative. Kerry Korsvold seconded the motion, which carried unanimously.</div> <div> <B>Comprehensive Economic Development Strategies Research RFP</b></div> <div> Jo Downey reported that four consulting firms submitted proposals in response to the Request for Proposals issued by ECCOG for data collection and interpretation for the CEDS.   She said it was the unanimous decision of ECCOG Board members, staff and community volunteers who reviewed the proposals that the contract be offered to the RUPRI Center for Rural Entrepreneurship in Lincoln, Nebraska. The ECCOG Board in December authorized staff to enter into the contract after the selection committee made its decision. Jo said she hopes the CEDS will help ECCOG determine how the regional economic development challenges and opportunities can best be addressed.</div> <div> <B>Heritage Tourism Off The Beaten Trail Sites Update</b></div> <div> Jo Downey told the Board that the Off The Beaten Trail project is well on its way. The contract for grant funds is in place and three of the eight proposed sites have been determined: the former community of Tuttle in Kit Carson County; the former Russell Gates Mercantile building at Elbert in Elbert County; and Walk's Camp Community Park in Lincoln County. Evaluation of other sites is on going.</div> <div> <B>Municipal Board Members for 2009</b></div> <div> Jo Downey reported that Nola Stone, trustee for the Flagler Town Board, will represent Kit Carson County's municipalities on the 2009 ECCOG Board, replacing Burlington Mayor Kerry Korsvold who did not choose to seek reappointment. Other municipality representatives include returning members Rayetta Palmer of Cheyenne Wells, for Cheyenne County; Del Beattie of Limon, for Lincoln County; and Jon Gleiforst of Elizabeth, for Elbert County.</div> <div> <B>Other</b></div> <div> There was no other old business to come before the Board.</div> <div> <B><U>New Business</U></b></div> <div> <B>2009-2010 Enhanced Enterprise Zone Counties</b></div> <div> Cheyenne, Kit Carson and Lincoln counties continue to be “enhanced enterprise zone counties” in Colorado, according to a memorandum from the Colorado Office of Economic Development. Enhanced zone counties demonstrate at least two of the following criteria: county employment rate at least 50% above the state average; county population growth rate is less than 25% above the state average; county average per capita income is less than 75% of the state average; county assessed nonresidential value ranks in the bottom half of all Colorado counties; or county population is 5,000 or fewer. Jo Downey told the Board the state selects enhanced EZ counties every two years. While most of Elbert County is included in the East Central Enterprise Zone, the county does not meet the necessary distress criteria to be included as an enhanced county, she said. A new business facility locating within an enhanced enterprise zone area is eligible for an additional new business employee tax credit and/or new business facility agricultural processing employee tax credit.</div> <div> <B>Senior Services 2009 Outlook</b></div> <div> Included in the board's pre-meeting packets was a comparison of 2007-2008 senior services, as well as a comparison for the transit service.  Terry reviewed the spreadsheet and answered questions.  She also explained that she anticipates this trend to continue into 2009.  Regarding the transit services, ridership was down in 2008  and  Terry  believes this is due,  in part,  to the increase in the fares effective  January 2008.  However, most of the decrease is due to the fact that Dynamic Dimensions, Inc. decreased service from five days per week to four days which is demonstrated in the decrease in the disabled under 60 category.</div> <div> <B>2009 Officers Nominating Committee</b></div> <div> Jo Downey told the Board that a nominating committee is needed to propose a slate of officers for the ECCOG Board for 2009. While the committee can't do its work until the county representatives are named by their respective counties later in January, a report needs to be ready for presentation to the new Board in February. John Metli appointed the four hold-over Board members to act as the nominating committee: Steve Burgess of Lincoln County, Jon Gleiforst of Elizabeth, Del Beattie of Limon and Rayetta Palmer of Cheyenne Wells.</div> <div> <B>Area Agency on Aging Desk Audit</b></div> <div> Terry Baylie received notice on December 29th that a desk audit of all aging services must be conducted and submitted to the State by April 3rd.  Terry explained that AAA staff has begun working to complete the audit.    </div> <div> <B>Other</b></div> <div> Jo Downey said an unusual circumstance would exist when the January ECCOG payroll is prepared the first week of February. For the past eight years, Jo Downey and Board members John Metli and John Nichols have been authorized to sign checks for ECCOG. However, due to the 2008 elections, only Jo Downey remains available. ECCOG policies, however, require all checks to bear two of the three signatures. Thanks to national Homeland Security requirements, becoming an authorized signer is a much more involved and time-consuming process. But since payroll checks must be provided to employees February 5th, Jo asked for a temporary policy change. Following discussion, Steve Burgess moved that Jo Downey be authorized to be the only signer on COG checks through February 27th only. Jon Gleiforst seconded the motion, which carried unanimously.</div> <div> Outgoing member and ECCOG Board Chairman John Metli expressed his gratitude to the other members of the Board for their cooperation and contributions to the Board's work during his term on the Board.</div> <div> <B>February & March Meeting Dates/Locations</b></div> <div> The 2009 annual meeting and the next regular meeting of the ECCOG Board of Directors will be Wednesday, February 4, 2009 at Limon. The March meeting also will be in Limon.</div> <div> <B>Adjournment</b></div> <div> There being no further business, Steve Burgess moved the meeting be adjourned. John Nichols seconded the motion, which carried unanimously. John Metli declared the meeting adjourned at 7:57 p.m.</div> <bR> <div> <A HREF="#eccog_2009" TITLE="ECCOG 2009"><U><B><IMG SRC="10532200.gif" border=0 width="50" height="32" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></b></U></A></div> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B>East Central Council of Local Governments</b><B> <A NAME="feb__reorganizational_meeting"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></b></div> <div> <B>Board of Directors Annual Reorganizational Meeting Minutes</b></div> <div> <B>February 4, 2009</b></div> <div> <B>Call to Order</b></div> <div> Vice-chairman Rayetta Palmer called the annual reorganization meeting of the East Central Council of Local Governments to order at 7:05 p.m. at the Town Hall in Limon, Colorado. Other Board members present included Dave Hornung, Del Beattie, Bob Paintin, John Shipper, Nola Stone and Steve Burgess. Also attending were Jo Downey, ECCOG Executive Director and Terry Baylie, Senior and Transit Services Director.</div> <div> Rayetta led the group in the Pledge of Allegiance.</div> <div> <B>Nominating Committee Report</b></div> <div> Steve Burgess reported from the Nominating Committee, consisting of Steve, Rayetta Palmer, Del Beattie and Jon Gleiforst. On behalf of the Committee, Steve proposed the following slate of officers for 2009: Chairman--Rayetta Palmer; Vice-Chairman--Steve Burgess; Secretary--Jon Gleiforst; Treasurer--Del Beattie.</div> <div> <B>Election of 2009 Officers</b></div> <div> There being no nominations from the floor, Steve Burgess moved the Board accept the nominating committee's report and elect Rayetta Palmer as Chairman; Steve Burgess as Vice-Chairman; Jon Gleiforst as Secretary; and Del Beattie as Treasurer. Dave Hornung seconded the motion, which carried unanimously.</div> <div> <B>Other</b></div> <div> Jo Downey presented a brief history of ECCOG and its diverse services and programs.</div> <div> <B>Adjournment</b></div> <div> There being no other business to come before the meeting, Rayetta Palmer declared the meeting adjourned at 7:30 p.m.</div> <bR> <div> <A HREF="#eccog_2009" TITLE="ECCOG 2009"><U><B><IMG SRC="10532200.gif" border=0 width="50" height="32" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></b></U></A></div> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B>East Central Council of Local Governments</b><B> <A NAME="feb__2009"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></b></div> <div> <B>Board of Directors Meeting Minutes</b></div> <div> <B>February 4, 2009</b></div> <div> <B>Call to Order</b></div> <div> Chairman Rayetta Palmer called the regular monthly meeting of the ECCOG Board of Directors to order at 7:30 p.m. February 4, 2009 at the Town Hall in Limon, Colorado. In addition to Rayetta Palmer, board members present included: Dave Hornung, Del Beattie, Bob Paintin, John Shipper, Nola Stone and Steve Burgess. Staff members present included Jo Downey, ECCOG Executive Director and Terry Baylie, Senior and Transit Services Director. John Hill of the Simla <I>Ranchland News</I> also attended.</div> <div> Rayetta Palmer led the group in the Pledge of Allegiance.</div> <div> The Minutes of the regular January 7, 2009 Board of Directors meeting were reviewed. Del Beattie moved the January 7, 2009 regular meeting Minutes be approved as mailed. Steve Burgess seconded the motion, which carried unanimously.</div> <div> Jo Downey reviewed the Financial Report and list of bills, which showed total net payroll of $25,544.19, and the total for bills listed for January of $39,579.66. Steve Burgess moved to approve the Financial Report and to pay the monthly bills. Del Beattie seconded the motion, which carried unanimously. </div> <div> <B><U>Unfinished Business</U></b></div> <div> <B>ECCOG/CDOT Meeting</b></div> <div> Terry Baylie and Jo Downey explained that the planned meeting of ECCOG staff with CDOT never happened. CDOT, Federal Transit Administration, and Federal Highways Administration originally planned to meet January 22 to discuss the back-up documentation requirements. That meeting, too, was delayed. Then, as a result of that meeting, CDOT is waiting for FTA to send a letter concurring with CDOT's approach to "stream lining" the reimbursement process. In the meantime, CDOT will hold a transit grantee "Summit" at the CDOT auditorium in Denver February 24 to report the results of the meeting on the 23rd and to address questions.  </div> <div> CDOT has proposed a risk-based approach to the “tiering” of agencies, i.e. ranking of agencies to determine the level and frequency of back-up documentation. CDOT would provide a financial self-assessment questionnaire to be filled out by the transit agency. Based on the questionnaire, a determination of a tier would be made.</div> <div> Jo explained the need for reimbursement as soon as possible, since reimbursement for ECCOG expenses for October, November and December 2008 is overdue.  Terry explained the turn-around time for payment by CDOT and said the October payment should have been received in December, and November's payment should have been received in January.  Steve Burgess and Rayetta Palmer volunteered to attend the Denver meeting with ECCOG staff.  Jo said the ECCOG auditor also may attend.  </div> <div> <B>Comprehensive Economic Development Strategies Assessment Draft</b></div> <div> Included in Board packets was a draft of the Opportunities Assessment for the four counties. Obtaining this information is a critical step toward development of the actual strategies to be included in the CEDS plan, Jo Downey said. Board members were asked for comments and suggestions for changes, additions or deletions.  Jo said she is scheduling meetings around the region to discuss CEDS with each of the towns and counties.</div> <div> <B>Heritage Tourism Off The Beaten Trail Sites Update</b></div> <div> Jo Downey told the Board that efforts continue to determine the eight sites for Off The Beaten Trail, a project within the Our Journey Heritage Tourism program. Sites under consideration include the Elizabeth historic Main Street and the Russell Gates Mercantile store at Elbert, in Elbert County; Walk's Camp Community Park and the Hugo Civilian Conservation Corps site, in Lincoln County; the concrete water storage tank built by the Works Progress Administration at Vona and the historic Tuttle store and post office building, in Kit Carson County; and the Aroya ghost town, bounded on the west by the significant schoolhouse and on the east by the historic J. O. D. Ranch headquarters. She said staff has been unable to determine a second site in Cheyenne County.  Rayetta Palmer and Bob Paintin wondered if there were any possibilities at Firstview or Sorrento.  Bob also suggested the stage stop as a possibility.  </div> <div> Rayetta Palmer asked Jo to mail Our Journey packets to new board members by the next meeting.</div> <div> <B>Revised State Fiscal Year 09 State and Federal Funding Requests</b></div> <div> Since revised funding requests for Aging services are due to the State February 17, Terry Baylie said the requests must be reviewed by the ECCOG Board prior to review/recommendation by the Senior Services Advisory Board (SSB) at its February 12 meeting.  Terry explained the region's need to review current expenditure and utilization patterns so that any necessary revisions can be made for more accurate actual service delivery projections.  In the case of the State funding, the anticipated variance will not exceed more that 10 per cent, so no changes are necessary.  For the Federal funding, increases in project units of service were made in the areas of homemaker, transportation, legal, information and assistance, and outreach, based on services provided during the last six months.  No changes in allocated expenditures will be made for either funding source.   Terry asked for approval, pending favorable recommendation by the SSB.  Bob Paintin moved that ECCOG approve the revised Federal Funding Request, pending approval by the SSB; John Shipper seconded the motion, which carried unanimously.</div> <div> <B>Other</b></div> <div> There was no other old business to come before the Board.</div> <div> <B><U>New Business</U></b></div> <div> <B>Enterprise Zone 2008 Report</b></div> <div> Jo Downey distributed and discussed the 2008 Enterprise Zone report for the four county area. She also discussed general Enterprise Zone goals for 2009. She said state auditors have urged the Governor's Office of Economic Development and International Trade to “encourage” the sixteen Enterprise Zones to have at least some common goals so the programs can be more easily held accountable. It was the consensus of those present to continue the 2008 goals format in 2009 but to amend or modify as needed.</div> <div> <B>State Funded Senior Services</b></div> <div> Terry reviewed a spreadsheet showing potential reductions in state funding for senior services and possible areas where program reductions could accommodate this change. She said the Senior Services Advisory Board will review these documents at its February 12 meeting and make recommendations.  The State Unit on Aging has advised that, due to the uncertainty surrounding the final State Funded Senior Services allocation for state FY09, the due date for this Revised Funding Request was postponed. After the adjustments have been finalized, the State will determine a new date for submission of this request.  Terry also said proposed reductions for state FY10 were presented to the Joint Budget Committee January 27. In those recommendations, the $2 million reduction from state FY09 was reversed for 2010, resulting in a recommended $10 million allocation for next year.</div> <div> <B>Community Development Block Grant Sub-Contract</b></div> <div> Jo Downey discussed the new Community Development Block Grant for capitalizing the Business Loan Fund operated by the Prairie Development Corporation. She said the grant is under contract to Lincoln County, and there must be a sub-contract among Lincoln County, ECCOG and PDC, before business loans can be made. Steve Burgess moved that ECCOG enter into a subcontract with Lincoln County and PDC for administration of the CDBG funding. Nola Stone seconded the motion, which carried unanimously.</div> <div> <B>Other</b></div> <div> <I>Retired Board Member plaques-</I>In recognition of retiring ECCOG Board members, Rayetta Palmer suggested Jo get cards of appreciation for the current board members to sign at the March meeting. She also suggested Jo present the plaques to the retiring members in conjunction with her local CEDS presentations.</div> <div> <B>March and April Meeting Dates/Locations</b></div> <div> The next regular meeting of the ECCOG Board of Directors will be Wednesday, March 4, 2009 at Limon. The April meeting also will be in Limon.</div> <div> <B>Adjournment</b></div> <div> There being no further business, Rayetta Palmer declared the meeting adjourned at 9:10 p.m.</div> <bR> <div> <A HREF="#eccog_2009" TITLE="ECCOG 2009"><U><B><IMG SRC="10532200.gif" border=0 width="50" height="32" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></b></U></A></div> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B> <A NAME="march_2009"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></b><FONT SIZE="3" COLOR="#111111" FACE="Palatino Linotype" ><B>East Central Council of Local Governments</b></FONT></div> <div> <B>Board of Directors Meeting Minutes</b></div> <div> <B>March 4, 2009</b></div> <div> <B>Call to Order</b></div> <div> Chairman Rayetta Palmer called the regular monthly meeting of the ECCOG Board of Directors to order at 7:02 p.m. March 4, 2009 at the Town Hall in Limon, Colorado. In addition to Rayetta Palmer, board members present included: Bob Paintin, John Shipper, Del Beattie, Jon Gleiforst, Nola Stone Steve Burgess and Dave Hornung. Staff members present included Jo Downey, ECCOG Executive Director, Terry Baylie, Senior and Transit Services Director, and Terry Blevins, Special Projects Director. Also present were John Metli, former ECCOG Board Chairman from Elbert County, Stacey Phythian, director of the Lincoln-Kit Carson County RSVP, and John Hill of the Simla <I>Ranchland News</I>.</div> <div> Rayetta Palmer asked John Metli to lead the group in the Pledge of Allegiance.</div> <div> The Minutes of the February 4, 2009 reorganizational meeting and of the regular February 4 Board of Directors meeting were reviewed. Steve Burgess moved the February 4, 2009 reorganizational meeting and regular Board meeting Minutes be approved as mailed. Del Beattie seconded the motion, which carried unanimously.</div> <div> Jo Downey reviewed the Financial Report and list of bills, which showed total net payroll of $26,632.23, and the total for bills listed for February of $44,602.88. For the benefit of new Board members, she explained the financial report and the functions of the various funds. Jon Glieforst moved to approve the Financial Report and to pay the monthly bills. Bob Paintin seconded the motion, which carried unanimously. </div> <div> <B><U>Unfinished Business</U></b></div> <div> <B>CDOT Meeting</b></div> <div> In an email sent February 24th, the Colorado Department of Transportation announced that a Federal Transit Administration Grantee Reimbursement Workshop via videoconference was scheduled for March 6th.  The closest conference site to ECCOG is CDOT's main office in Denver.  Steve, Rayetta, Jo and Terry will be attending on behalf of ECCOG.</div> <div> Terry Baylie said CDOT also stated that it conducted a risk assessment of all grantees and assigned them to a tier (I, II, or III) also advising the process for appealing the tiering decision.  A letter was received advising that ECCOG was placed on Tier II, which states:  “Grantees that have a reasonable control environment yet have a particular weakness do not submit full documentation to CDOT but submit an automated General Ledger and a Payroll Distribution Report as well as other supporting documentation that addresses the particular accounting weakness of that grantee as directed in writing by CDOT.”  This basically means ECCOG is to submit all back-up documentation currently submitted except employee time sheets, Terry explained. CDOT is planning an audit by the end of April, at which time it is ECCOG's hope that the agency will be placed on Tier III, requiring less monthly documentation.</div> <div> Terry said she, fiscal officer Paulette Thompson and auditor Lori Hendrick participated in a conference telephone call with CDOT on February 27th. After lengthy discussion, she reported, CDOT agreed to pay ECCOG 75% of 80% of the salary expenses for October and December 2008 and January 2009 by the end of that day.  November review was 95% done, ECCOG was told.  CDOT also stated that October, November and December would be complete and ready for reimbursement of the balance of the request by March 13th.  Terry said an email was received March 4th from the CDOT Accounts Payable department indicating October and December were paid, totaling $22,229, leaving $6,018 still due for January.  </div> <div> <B>Comprehensive Economic Development Strategy Draft</b></div> <div> Jo Downey told the Board that the CEDS process was accelerated, after talking with the federal Economic Development Administration, with the new goal to have the CEDS draft document submitted by April. The previous goal was August 2009. She said this “fast track” resulted in a need to finalize the CEDS Committee appointments and to expand the ECCOG Board to meet EDA guidelines. She asked the Board to officially appoint the CEDS Committee members from a proposed roster developed for the Board's consideration. Steve Burgess moved the Board approve the official CEDS Committee roster for 2009, with committee positions to be reappointed in 2010 at the Board's annual reorganization meeting. Dave Hornung seconded the motion, which carried unanimously. Jo said the original CEDS Working Group would remain in place.</div> <div> Members on the CEDS Committee roster include: Private Sector Representatives-Patricia Vice, Co-Owner, Vice Farms, Inc.; Debbie Knudsen, Partner, Knudsen Ag; Charlene Sayles, Partner, Uberdoodles Graphic Design and Photography; Deni Coryell, Assistant Manager, Coryell Restaurants, LLC; Dorothy Stone, Owner, Dorothy C. Stone Attorney-At-Law; Nancy Bogenhagen, Publisher, <I>The Range Ledger</I>; Representatives of other Economic Interests-Chris LaMay, Town Manager, Town of Elizabeth; Don Anderson, Superintendent, Burlington Public Schools; Amy Johnson, Chairman, Kit Carson Rural Development Association; Ben Orrell, Member Services Director, K C Electric Association; Joe Kiely, Vice-President of Operations, Ports to Plains.</div> <div> Jo said the CEDS working group met earlier in the day to help draft the official vision statement, goals and strategies that will be incorporated into the CEDS document next week. Also needed are proposed economic development projects that will be included as an appendix, and appointment of five non-government members to the ECCOG Board, which will then become the CEDS governing board. And finally, Jo called the Board's attention to the new research library created by the CEDS consultants, which Jo said will be very informative, particularly to local government officials. The research library is maintained on the Internet, and is accessed by a username and password available from the ECCOG office.</div> <div> <B>Heritage Tourism Off The Beaten Trail Update</b></div> <div> Jo Downey told the Board that seven of the eight Off the Beaten Trail heritage tourism sites have been selected by the staff; four of them were submitted for State approval, as of the date of this meeting.</div> <div> <B>Potential Funding/Service Cuts for State Funded Aging Services</b></div> <div> Terry Baylie told the Board that the state legislature's Joint Budget Committee has rescinded the $2 million funding cut to the State Funded Senior Services for state fiscal year 2009 (July 2008 through June 2009). However, she said the State Unit on Aging has cautioned Area Agencies on Aging that, until the final bill is passed, a funding reduction can still be considered.</div> <div> <B>Other</b></div> <div> There was no other old business to come before the Board.</div> <div> <B><U>New Business</U></b></div> <div> <B>Meal Sites Guest Fee</b></div> <div> Terry Baylie had previously sent Board members an outline of the process used to determine the guest fee for the Title III senior meals program. The guest fee must be paid by anyone participating in the program who is younger than 60 years of age, or who is not the spouse of someone older than 60. Terry reviewed this process, and said the Senior Services Advisory Board has recommended the guest fee be increased to $6.50 per meal. Del Beattie moved the guest fee for Project SMILE meals be increased to $6.50 per meal, as recommended by the Senior Services Advisory Board. Jon Gleiforst seconded the motion, which carried unanimously.</div> <div> <B>Articles of Association/Board Make-up Discussion</b></div> <div> Jo Downey told the Board that proposed changes to the ECCOG Articles of Association have been sent to all member entities and are posted on the ECCOG website. These changes would expand the role of the ECCOG to include economic development activities and would expand the Board of Directors from eight members to 13 members meeting the requirements of the federal Economic Development Administration. The changes to the Articles of Association are scheduled for action by the ECCOG Board at the April meeting.</div> <div> <B>2008 Title III Carry-Over</b></div> <div> Terry Baylie reviewed with the Board a spreadsheet showing the 2008 federal carry-over funds allocated for in-home services, but not spent. She said the Senior Services Advisory Board has recommended the funds be reallocated to Project Help Mate unless they are needed to help offset a funding reduction for 2009. Steve Burgess moved the $2,700 in anticipated 2008 Title III Carry-Over funds be reallocated to Project Help Mate as recommended. Bob Paintin seconded the motion, which carried unanimously.</div> <div> <B>Our Journey 2009 Program/Marketing Status</b></div> <div> Jo Downey briefly reviewed the contents of the 2009 Our Journey packet for the Board, saying updates are being made to the Our Journey ticket and annual events guide.</div> <div> <B>2008 Year-End Service Expenditure Profile</b></div> <div> Terry Baylie reviewed a year-end service report that was previously sent to the Board members.</div> <div> <B>Next Meeting Date/Location</b></div> <div> The next regular meeting of the ECCOG Board of Directors will be Wednesday, April 1, 2009 at Kiowa. </div> <div> <B>Other</b></div> <div> There was no other new business to come before the Board.</div> <div> <B>Adjournment</b></div> <div> There being no further business, Rayetta Palmer declared the meeting adjourned at 8:46 p.m.</div> <bR> <div> <A HREF="#eccog_2009" TITLE="ECCOG 2009"><U><B><IMG SRC="10532200.gif" border=0 width="50" height="32" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></b></U></A></div> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <DIV ALIGN="LEFT"></DIV> <div> <B> <A NAME="april_2009"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></b><B>East Central Council of Local Governments</b></div> <div> <B>Board of Directors Meeting Minutes</b></div> <div> <B>April 1, 2009</b></div> <div> <B>Call to Order</b></div> <div> Chairman Rayetta Palmer called the regular monthly meeting of the ECCOG Board of Directors to order at 7:00 p.m. April 1, 2009 at the Town Hall in Limon, Colorado. In addition to Rayetta Palmer, board members present included: Bob Paintin, Del Beattie, Steve Burgess and Dave Hornung. Staff members present included Jo Downey, ECCOG Executive Director, Terry Baylie, Senior and Transit Services Director, and Terry Blevins, Special Projects Director. Also present was John Hill of the Simla <I>Ranchland News</I>.</div> <div> Rayetta Palmer asked Steve Burgess to lead the group in the Pledge of Allegiance.</div> <div> Rayetta then asked the Board to forego extraneous discussion at this meeting in the interest of time, due to the inclement weather. Steve Burgess then moved a consent motion to approve the Minutes of the March 4, 2009 Board of Directors meeting and the Financial Report and list of bills, which showed total net payroll of $27,029.59, and the total for bills listed for March of $40,499.10. Jo Downey asked the Board to approve payment of two additional bills to Red Door Printing for Our Journey materials, totaling $5,259.65, and Bob Paintin asked that the location of the April Board meeting be corrected in the March 4 Minutes to Limon, rather than Kiowa. Steve amended his motion to include Jo's request and Bob's correction. Dave Hornung seconded the motion as amended, which carried unanimously. </div> <div> <B><U>Unfinished Business</U></b></div> <div> <B>CDOT Meeting/FTA Funding Update</b></div> <div> Terry Baylie said she and Jo, along with Rayetta Palmer and Steve Burgess from the Board, participated in a meeting with CDOT staff on March 6 to discuss the recent process used by CDOT to reimburse contract expenditures. Terry said the process will remain in place, although local agencies will be placed on tiers by CDOT, depending on their present success in documenting all expenses as requested, and in the future, agencies on the higher tiers will be required to submit less documentation with reimbursement requests. Terry said she considers ECCOG's transit program better off than some, but not so well off as others. One of the issues is providing back-up records for undocumented in-kind contributions to the program; this requirement may prove to be more costly than operating the program without the in-kind contributions, she said. It appears CDOT will accept a clean audit report from ECCOG's auditor as sufficient reason to elevate the ECCOG program to the higher Tier III category by the end of April, she added.</div> <div> <B>Comprehensive Economic Development Strategy Draft</b></div> <div> Jo Downey told the Board that, to date, 27 persons returned survey forms prioritizing the proposed goals in the CEDS document. Staff will be recommending the completed CEDS to the CEDS Working Group and the CEDS Committee for approval. </div> <div> A letter is forthcoming from the Governor's Office of Economic Development that will approve the process and document, she said. After the CEDS is accepted by the Economic Development Administration, all towns in Lincoln and Kit Carson counties will be eligible for direct federal grants from the EDA. She circulated a list of grant programs for EDA-eligible entities. Lincoln County and its entities would be eligible with a grant-to-matching funds ratio of 70% to 30%. Kit Carson County's ratio could be different, due to its higher per capita income.</div> <div> By April 15, Jo will have presented the CEDS to all of the local government entities and the ECCOG Board will review it at the next meeting, May 6. Jo said she would ask the Board to submit by resolution the CEDS document to the federal Economic Development Administration and to request formal ED designation for the region.</div> <div> <B>Heritage Tourism Off The Beaten Trail Update</b></div> <div> Because of activities related to the CEDS, work on the Off The Beaten Trail project has not progressed as much as hoped. Jo said Prairie Development Corporation did receive a $15,000 grant from the Cooper Clark Foundation to help defray the costs of the OTBT signs, since the bid price was higher than anticipated. Jo also displayed sample OTBT tokens that are proposed “treasure” for the geocaching game being developed as part of this project.</div> <div> <B>Legal Services Desk Audit</b></div> <div> Terry Baylie told the Board a desk audit of the region's legal services for senior citizens was completed and submitted February 25. The Legal Center in Denver, which monitors the regional legal services programs, has determined ECCOG's program to be out of compliance with federal regulations because no written contracts with attorneys are maintained, and one attorney is participating in the program without the required malpractice insurance coverage. Terry said ECCOG was given 30 days to correct these compliance issues.</div> <div> <B>Other</b></div> <div> There was no other old business to come before the Board.</div> <div> <B><U>New Business</U></b></div> <div> <B>Articles of Association/Board Make-up Discussion</b></div> <div> Jo Downey reminded the Board that, to be eligible for Economic Development District (EDA)</div> <div> designation and making local communities eligible for additional federal grant funds, ECCOG must modify the make-up of the Board of Directors. A draft change to the ECCOG Articles of Association has been made public for the past month; it would increase the number of Board members from eight to 13 and would specify the constituencies of the new members. Jo said this draft language was approved by the EDA and by the Colorado Department of Local Affairs. Steve Burgess moved the Board approve the ECCOG Articles of Association as amended. Dave Hornung seconded the motion, which carried unanimously.</div> <div> <B>Ombudsman Services</b></div> <div> Terry Baylie said state officials will conduct an on-site assessment of ECCOG's Long Term Care Ombudsman program later in April. Two days are scheduled for the visit, one to review ECCOG program records and one to visit some or all of the 13 long term care facilities in the region where Ombudsman services are provided.</div> <div> <B>Our Journey 2009 Program and 2009 Events Guide</b></div> <div> Jo Downey asked the Board to review and suggest changes or corrections to the 2009 Our Journey program and Events Guide by Friday. She said this season's museum Our Journey ticket is ready for the printer, and this year's Explorer's Prizes will be books on the New Deal and copies of ECCOG's Our Heritage, Vol. II. At present, staff and consultants are updating the brochure inserts relative to antique shops, bed & breakfast places, historic sites, etc. for 2009.</div> <div> <B>Federal Transit Administration 2010-2011 Funding Application</b></div> <div> Terry Baylie announced that the 2010/2011 grant application will be due at the Colorado Department of Transportation offices May 18, about a month earlier than in the past. The Transit Advisory Committee will review the application in a meeting on May 6 just prior to the ECCOG Board's next regular meeting. The application and the TAC recommendation will be considered by the ECCOG Board later in the evening, and Terry will request final approval of the application at that time.</div> <div> <B>Board Member Additions</b></div> <div> Jo reminded the Board that the five new directors approved with acceptance of the amended Articles of Association would be non-government representatives to the Board. Each of the four counties will appoint one of the new directors, each for a one-year term. Prairie Development Corporation will appoint the fifth new member. Jo said at least one of the new members must represent Stakeholders, as defined in the amended Articles of Association, and at least one must represent private sector business and industry, but all five must meet one of the two above categories.</div> <div> <B>Next Meeting Date/Location</b></div> <div> The next regular meeting of the ECCOG Board of Directors will be Wednesday, May 6, 2009 in Limon. The June meeting will be in Kiowa.</div> <div> <B>Other</b></div> <div> There was no other new business to come before the Board.</div> <div> <B>Adjournment</b></div> <div> There being no further business, Rayetta Palmer declared the meeting adjourned at 7:50 p.m.</div> <bR> <bR> <div> <A HREF="#eccog_2009" TITLE="ECCOG 2009"><U><B><IMG SRC="10532200.gif" border=0 width="50" height="32" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></b></U></A></div> <bR> <bR> </td> </tr></table></body>